Guideline on Common Financial Management Business Process 1.1 – Manage Planning And Budgeting
Long description for image: Figure 13. Conduct Project Portfolio Planning and Budgeting (Subprocess 1.1.9) – Level 3 Process Flow
The figure is a process flow diagram consisting of activities, connectors, inputs and outputs, and decisions.
This diagram depicts the Level 3 process flow for Subprocess 1.1.9 – Conduct Project Portfolio Planning and Budgeting, which begins with connectors from Subprocess 1.1.1 – Develop Notional Budget Allocations and Subprocess 1.1.6 – Conduct Project Planning and Budgeting.
Five inputs connect to three activities.
The first input is labelled “Approved internal investment plan and budget (current).”
Subprocess 1.1.1 – Develop Notional Budget Allocations provides two inputs, which are labelled “Notional budget allocations” and “Integrated planning package.”
Subprocess 1.1.6 – Conduct Project Planning and Budgeting also provides two inputs, which are labelled “Validated potential projects” and “Approved projects.”
The five inputs connect to the following three activities, which must be completed concurrently:
- Activity 1.1.9.1 – Confirm Budget Allocation for In-Progress Projects;
- Activity 1.1.9.2 – Confirm Budget Allocation for Newly Approved Projects; and
- Activity 1.1.9.3 – Estimate Budget Allocation for Validated Potential Projects.
The flow continues to Activity 1.1.9.4 – Re-Balance Project Portfolio Plan and Budget, followed by Activity 1.1.9.5 – Validate Project Portfolio Plan and Budget.
The flow advances to a decision labelled “Validated?” The NO flow for the decision “Validated?” continues to Activity 1.1.9.6 – Revise Project Portfolio Plan and Budget as Required and then returns to Activity 1.1.9.5 – Validate Project Portfolio Plan and Budget. In addition, a connector for Subprocess 1.1.11 – Consolidate and Approve Plans and Budgets leads to Activity 1.1.9.6 – Revise Project Portfolio Plan and Budget as Required.
The YES flow for the decision “Validated?” provides the output labelled “Project portfolio plan and budget,” which leads to a connector for Subprocess 1.1.10 – Update Internal Investment Plan and Budget.
The output labelled “Project portfolio plan and budget” also connects to the output labelled “Acquired services portion of project portfolio plan and budget,” which leads to a connector for Subprocess 1.1.8 – Conduct Acquired Services Planning and Budgeting.