Rescinded [2013-06-01] - Communications Policy of the Government of Canada: Procedures for the Canada Gazette

Institutions subject to the Communications Policy of the Government of Canada must from time to time publish legal and regulatory notices in the Canada Gazette, which is managed by PWGSC. This requirement, regulated by the Statutory Instruments Act and Statutory Instruments Regulations, also falls under the Treasury Board Common Services Policy.

PWGSC provides institutions with mandatory services related to the publication of legal and regulatory notices in the Canada Gazette.

The official newspaper of the Government of Canada, the Canada Gazette gives official notice to the public on legal and regulatory matters. Publication in this newspaper may be required either by statute or regulation, or may be directed or authorized by the Clerk of the Privy Council as being in the public interest.

To publish legal and regulatory notices in the Canada Gazette, institutions must follow the procedures outlined below. Failure to follow these procedures could delay the publication of a notice or result in additional administrative charges to the institution placing a notice.

Submissions for publication

Notices from institutions appear in Part I of the Canada Gazette.

To place a notice, institutions must submit the text of the notice in both official languages with a completed "Request for Insertion in the Canada Gazette" form. This form is available in electronic format on the Canada Gazette Web site at: http://canadagazetteducanada.gc.ca.

For security reasons, the Canada Gazette Directorate (CGD) cannot accept notices and supporting documents sent by e-mail. Also, while CGD does not provide proofs for approval, institutions are informed of substantial changes to their notices before publication.

Deadlines

CGD receives notices Monday to Friday from 8:00 a.m. to noon and from 1:00 p.m. to 4:00 p.m. (Eastern Time).

1. CGD must receive bilingual notices of six pages or less no later than noon at least six working days prior to the publication date. For deadline schedules, please visit the Canada Gazette Internet site at http://canadagazette.gc.ca/index-e.html.
2. Bilingual notices of more than six pages and notices that contain tables require special arrangements with CGD well in advance of the publication date. Contact CGD for details.

Confirmation

CGD will acknowledge receipt of a notice and confirm its publication date with a telephone call.

Payment

The Canada Gazette is produced and distributed on a cost-recovery basis. Placement rates are set annually and can be obtained from CGD.

1. CGD initiates the settlement of an institution's account electronically through the interdepartmental settlement process established under the Financial Information Strategy (FIS) protocol. This process takes approximately 48 hours and completes the invoicing and payment transaction.
2. CGD sends an invoice (the FIS Invoice Notification) identifying the issue in which an institution's notice appeared and its cost. The invoice contains the Department Number, RSPCEN, IS Organization Code and IS Reference Code as provided on the "Request for Insertion in the Canada Gazette" form.
3. CGD notifies an institution's central finance group of all actions initiated by CGD to settle an account. The notification includes the IS Organization and IS Reference Codes mentioned above. Institutions use these codes to ensure expenditures are allocated correctly.

To publish legal and regulatory notices in the Canada Gazette, or for more information about these procedures, please contact:

Luc Bourgault
Manager, Editing Services
The Canada Gazette Directorate
Public Works and Government Services Canada
Constitution Square II – 5^th Floor
350 Albert Street
Ottawa, Ontario
K1A 0S5

Phone: 613-996-1239
Fax: 613-991-3540
E-mails: Luc.Bourgault@pwgsc.gc.ca ncr.gazette@pwgsc.gc.ca
Internet: http://canadagazetteducanada.gc.ca