ARCHIVED - Fisheries and Oceans Canada - Supplementary Tables

Strategies / Comments

1. Minimum level of environmental performance: LEED NC (Leadership in Energy and Environmental Design new construction) Silver, Green Globes Design 3 Globes, or equivalent for new construction, build-to-lease, and major renovations.
2. The appropriate threshold (dollar value or floor area): Project must have a minimum cost of $3.5 million.
3. Applicable building types, structure use and associated minimum floor space:
   
   

   Building Type	Structure Use	Minimum Floor Space
   Laboratory	Laboratory	1000m2
   Office	Office	1000m2
   Multipurpose	Office	1000m2
   Marine Communications and Traffic Services	Marine Communications and Traffic Services, Operations	200m2
   Search and Rescue	Search and Rescue, Operations	200m2
   Operation (for Marine Communications and Traffic Services and Search and Rescue Stations only)	Operation, Control Centre	200m2

   
   
4. Additional criteria used to scope projects in Target 8.1: Building must have Full Time Equivalents (FTE) on site throughout the year, building must be accessible by road, must not be located in the remote areas of Northwest Territories, and must not be declared surplus to programs. Additionally, projects which are currently in the advanced stages of construction and not committed to LEED NC Silver, Green Globes Design 3 Globes, or equivalent are excluded.
5. Location of projects: The Canadian Coast Guard new office accommodation project at the Bedford Institute of Oceanography in Dartmouth, Nova Scotia will be completed in fiscal year 2012-13.

Strategies / Comments

1. Minimum level of assessment: BOMA BESt (Building Owners and Managers Association Building Environmental Standards), Green Globes or equivalent.
2. The appropriate threshold: Buildings with a floor area of 1000m² or greater.
3. Applicable building types and structure use:
   
   

   Building Type	Structure Use
   Laboratory	Laboratory
   Office	Office
   Multipurpose	Office

   
   
4. Additional criteria used to scope projects in Target 8.2: Building must have Full Time Equivalents (FTE) on site throughout the year, buildings must be accessible by road, must not be located in the remote areas of Northwest Territories, must not be declared surplus to programs, and must have at least a building rating of 'fair' in the Directory of Federal Real Property (DFRP).

Strategies / Comments

1. Fisheries and Oceans Canada has a delegated authority for direct leasing or licensing of a real property asset or an office accommodation at an annual consideration of $30,000 under the Treasury Board Policy on Management of Real Property. Over and above this limit, Public Works and Government Services Canada is the common service agency. As a result, when these projects do occur, they are for short-term duration and are often temporary in nature. For this reason, assessing these projects for environmental performance does not make economic sense, nor would it represent value for Canadians. The Canadian Coast Guard may lease or license a piece of real property (non-office) directly from a third party for their program requirements (access road, compound, outdoor storage, cabins, etc.), however, the same transaction limits will apply as delegated to the Minister of Fisheries and Oceans.
2. If, in the future, the delegation of authority for direct leasing is revised, Fisheries and Oceans Canada will adjust its Strategic Framework for Green Buildings accordingly and examine the specific variables and criteria that should be used for these types of projects.

Strategies / Comments

1. Fisheries and Oceans Canada space is comprised of leased space as well as custodial space. In facilities that are leased for Fisheries and Oceans Canada by Public Works and Government Services Canada, the Department does not have the authority to undertake fit-up and re-fit projects without engaging Public Works and Government Services Canada. Any fit-up and re-fit project that is required by the Department is managed and undertaken by Public Works and Government Services Canada as the lessee of the building, not by Fisheries and Oceans Canada as the tenant.
2. Fisheries and Oceans Canada only has the authority to undertake investment analysis of its custodial facilities which may include space reconfiguration and optimization. These projects are developed by regional offices and submitted via a Project Approval Document to the Department's Long Term Capital Management group for approval. If approved, these projects are completed as part of a major renovation project, not as a separate fit-up or re-fit project. As a result, for the purposes of this target and its associated reporting, these projects are captured under Federal Sustainable Development Strategy target 8.1.
3. If, in the future, the handling of fit-up and re-fit projects is revised, Fisheries and Oceans Canada will adjust its Strategic Framework for Green Buildings accordingly and examine the specific variables and criteria that should be used for these types of projects.

Strategies / Comments

1. Fisheries and Oceans Canada monitors and reports greenhouse gas emissions on 70% of owned floor space and the entire motor vehicle inventory. The quantification of emissions for the remainder of the floor space is impractical due to the effort involved in obtaining complete and accurate data. Fisheries and Oceans Canada owns many small structures located in remote areas, such as lighthouses, search and rescue stations and sites with seasonal operations.
2. Greenhouse gas emissions from Canadian Coast Guard vessels and aircraft are monitored and reported; however, these emissions are not part of the greenhouse gas reduction target for national safety and security reasons.
3. The greenhouse gas emissions in fiscal year 2005-06 (the baseline year) have been adjusted from 39.4 kilotonnes of CO₂ equivalent (as reported in the 2011-12 Report on Plans and Priorities) to 38.7 kilotonnes of CO₂ equivalent. This reflects a review of baseline data that was performed because the data were recognized as being deficient when the 2011-12 Report on Plans and Priorities was written.
4. The fiscal year 2011-12 greenhouse gas emissions target has been adjusted from 38.0 kilotonnes of CO₂ equivalent to 37.3 kilotonnes of CO₂ equivalent as a result of the adjustment to Fisheries and Oceans Canada's baseline year. The revised levels remain equivalent to a 3.5% reduction in greenhouse gas emissions in fiscal year 2011-12.
5. Fisheries and Oceans Canada has developed an Implementation Plan which outlines how Fisheries and Oceans Canada can reduce its greenhouse gas emissions in order to achieve the target. Key components of Fisheries and Oceans Canada's Implementation Plan include:
   1. Stakeholder commitment: A commitment by target stakeholders to review and update the Implementation Plan on an annual basis to validate reductions achieved and identify opportunities for continued reductions.
   2. Shutdown of Loran-C transmitter sites: Loran-C is a terrestrial-based maritime navigational aid that was operated by the Department for many years. With the advent of satellite-based Global Positioning System (GPS), Loran-C technology has become redundant, and the service is being discontinued. Loran-C systems typically featured large transmitters that consumed a large amount of energy. In cases where the Loran-C transmitters were remote, the energy was provided by fossil fuels such as diesel generators. The elimination of this service will result in significant greenhouse gas emissions reductions from Fisheries and Oceans Canada's buildings portfolio.
   3. Vehicle fleet review: A vehicle fleet review is being undertaken which will identify opportunities for greenhouse gas reductions from vehicle fleet in the coming years.

Strategies / Comments

1. Definition and number of locations within department: Fisheries and Oceans Canada defines locations as regions and will be reporting on this target by region. There are seven locations for the purposes of this target. By March 31, 2012, Fisheries and Oceans Canada will develop an implementation plan for the disposal of all departmentally-generated electronic and electrical equipment. Plan will be rolled out in fiscal year 2012-13.
2. Fisheries and Oceans Canada will use provincial disposal services where available or Public Works and Government Services Canada Standing Offers where provincial services are not available.
3. Currently, Fisheries and Oceans Canada uses provincial services in five provinces and Public Works and Government Services Canada in four provinces.

Strategies / Comments

1. The Departmental action plan is being presented to Information Management/Information Technology governance in fourth quarter of fiscal year 2011-12 for eventual approval. It states proposed roles and responsibilities, and collective targets. For instance:
   • Employee — reviews and understands "Green Information Technology Print Guideline"
   • Responsibility Centre Manager — requests removal of unneeded output devices to Information Technology service desk and follows guidelines before approving new printer requests
   • Regional Directors General, Assistant Deputy Ministers, Canadian Coast Guard Assistant Commissioners — are accountable for print device counts in respective regions and sectors. They are thus responsible for printer reductions to reach target ratios. For printer exclusions, evidence of the operational nature of their equipment must be provided upon request. It is expected that a proactive approach and leading by example will be needed to ensure local success. It is also recommended that a mandatory inclusion be added to their performance accords for this responsibility.
   • Information Management and Technology Services division headed by the Chief Information Officer — performs monitoring and reporting of installed printers detectable by network software, monitors procurement, provides leadership and leads reporting and communications on this initiative. It establishes printer standards and coordinates device disposal. Since Information Management and Technology Services does not own print devices or their associated costs, the responsibility for eventual target reductions rests with Regional Directors General, Assistant Deputy Ministers, Canadian Coast Guard Assistant Commissioners.
2. Scope of this target: Fisheries and Oceans Canada has defined printing units as: desktop printers, networked printers, and multifunctional devices. It does not include faxes, photocopiers and label makers. Faxes, photocopiers and scanners are being replaced by multi-functional devices with equivalent features. Small USB label makers are excluded.
3. Scope exclusions:
   • Printers dedicated to specialized printing for specific laboratory and/or field equipment;
   • Printers onboard Canadian Coast Guard and Fisheries and Oceans Canada vessels;
   • Printers identified for applications specific tasks such as issuing of fishing licences or identified for Duty to Accommodate;
   • Printers dedicated to printing Classified documents; and
   • Additional exclusions may be added, if warranted.
4. Tracking methodologies for printing units: Fisheries and Oceans Canada will use the data from its internal tracking system to determine network connected print devices. All newly purchased and replaced network print devices will be captured in Fisheries and Oceans Canada's asset management system to determine the ratio of its new print devices to employees.
5. Definition of an "office employee": it has been determined that the most appropriate methodology to use for the purpose of this exercise is to refer to the number of Full Time Equivalents as stated in the Reports on Plans and Priorities for the Department. This best reflects the variances in employee numbers and can be consistently tracked as a baseline. It is also validated against the Treasury Board Secretariat Population Affiliation Report numbers.
6. On April 1, 2010, the ratio of employees to printers was approximately 2.5 to 1 or 11,025 employees to 4,651 printers.
   Note, the number of print devices counted (i.e. 4,651) may include eventual exclusions as operational requirements are discovered. The number of Full Time Equivalents as stated in the 2010–11 Report on Plans and Priorities was 11,025. The number of Full Time Equivalents as stated in the 2011–12 Report on Plans and Priorities is 11,163.
7. Fisheries and Oceans Canada will continue to use its Green Information Technology Print Guideline document to review new and replacement requests for print devices.
8. Fisheries and Oceans Canada will strengthen and communicate acquisition guidelines for print devices.
9. As a result of this action plan, it is expected that a reduction of printers from 4,651 by 3,000 devices will:
   • Result in a decrease in departmental e-waste and a reduction of operating expenses;
   • Reduce average spend on office equipment per office employee; and
   • Reduce printing of paper and perhaps improve the chance of meeting Federal Sustainability Development Strategy Greening Government Operations target 8.9 "Green Meetings Target".

Strategies / Comments

1. Scope of target: Final numbers for paper will be received after year end; Full Time Equivalent baseline will be based on Fisheries and Oceans Canada's 2010–11 Report on Plans and Priorities reported Full Time Equivalent count of 11,025.
2. Methodology used to determine paper consumption: Fisheries and Oceans Canada put in place a line object in its ABACUS Financial system to track the purchases of paper, starting April 1, 2010.
3. Methodology used to determine the number of office employees: Fisheries and Oceans Canada will use the number of Full Time Equivalents as reported in the Department's Reports on Plans and Priorities and Departmental Performance Reports.
4. Number of employees subject to the target: 11,025.
5. The Department will develop a policy on the procurement of paper to include the reduction of paper use.
6. This target is closely tied to the Federal Sustainability Development Strategy Greening Government Operations target 8.7 "Achieving the Printing Unit Reduction". With the use of features such as double sided printing and the increased use of multifunctional printing devices and the reduction of printers in workspaces, paper consumption will be reduced.
7. Fisheries and Oceans Canada will continue to roll out its EKME file/records management system, in order to encourage employee to save records electronically.
8. A communication plan and strategy was developed in 2011 that included communiqués and fact sheets. The plan will sensitize employee on the importance of reducing paper consumption.

Strategies / Comments

1. Adoption of the green meeting guide will include approval from senior management, dissemination to employees, and publishing on Fisheries and Oceans Canada internal webpage.

1. By March 31, 2012, 95% of copy paper purchases will contain a minimum of 30% recycled content and have forest management certification, EcoLogo^M or equivalent certification.
2. By March 31, 2013, 10% of copy paper purchases will contain a minimum of 50% recycled content and have forest management certification, EcoLogo^M or equivalent certification.

Strategies / Comments

1. Fisheries and Oceans Canada has ensured that this target meets SMART criteria requirements, including: Specific, Measurable, Achievable, Relevant and Time-Bound.
2. Target is restricted to paper used in office machines, i.e.: photocopiers/printer. Exclusions include paper used by the Canadian Hydrographic Services for printing maps and paper supplies used with laboratory equipment, chart plotters and any other specified equipment.
3. Fisheries and Oceans Canada has assigned a line object in its ABACUS financial system, to be used to track/monitor the purchase of paper used for printing and photocopying.
4. Isolated locations where local suppliers cannot provide recycled paper at or above 30% will be exempted.
5. Fisheries and Oceans Canada has adjusted this target to permit regions time to setup new contracts to purchase the required paper supplies in advance of the target year. Since Fisheries and Oceans Canada has adjusted the timeframe of this target, the performance measure identified in the 2011–12 Report on Plans and Priorities has been removed as it is no longer valid.
6. In fiscal year 2011–12, 60% of paper purchased containing a minimum of 30% recycled content or better.

Strategies / Comments

1. Fisheries and Oceans Canada will use information from its on-going office computer lifecycle program to determine the number of desktops replaced annually.
2. For planning purposes, Fisheries and Oceans Canada will use data from Axios Assyst Assets System validated with data from other asset tracking tools to determine the overall number of office computers.
3. As an action plan, it is expected that a five year replacement period will:
   • Result in a decrease in departmental e-waste and a reduction of operating expenses, and
   • Reduce average expenditure on office computers per office employee.
4. An office computer is defined as an office desktop or a laptop. Exclusions include computers that must be compatible with laboratory and/or field equipment, or the computers on board Canadian Coast Guard and Fisheries and Oceans Canada vessels. It also excludes other office computing devices such as tablets.
5. Beginning in fiscal year 2011–12, Information Management & Technology Services put into effect a change to extend the lifecycle of desktops by half of a year.

Strategies / Comments

1. Fisheries and Oceans Canada has ensured that this target meets SMART criteria requirements, including: Specific, Measurable, Achievable, Relevant and Time-Bound.
2. In fiscal year 2012–13, Fisheries and Oceans Canada will identify a baseline year and final tracking methodologies for this target. Since Fisheries and Oceans Canada has adjusted the timeframe of this target, the progress against measure will be identified in the 2013–14 Report on Plans and Priorities once the fiscal year 2012–13 baseline has been established.
3. By March 31, 2012, Fisheries and Oceans Canada will incorporate into its departmental automated financial and procurement system a means for identifying "green" consolidated procurement instruments.
4. In fiscal year 2011–12, Fisheries and Oceans Canada will develop a communication strategy and tools and begin roll-out of the tools.
5. By March 31, 2013, 70% of procurement specialists who procure goods and services will have been informed on how to identify environmentally-preferable goods and/or services.

Strategies / Comments

1. Fisheries and Oceans Canada has ensured that this target meets SMART criteria requirements, including: Specific, Measurable, Achievable, Relevant and Time-Bound. Measurement of this target will be completed by a departmental call letter requesting the information from the Regional Managers.
2. By March 31, 2013, the training course on green procurement offered by the Canada School of Public Service, or any other federal government department, will be mandatory for all new acquisition cardholders (within 60 days of receiving the card). To be phased in starting fiscal year 2012–13 due to delays rolling out the new course by the Canada School of Public Service.
3. All procurement specialists (Purchasing and Supply (PG) classification) and materiel managers in Fisheries and Oceans Canada will complete the mandatory training required within one year of their start date in the procurement area.
4. Fisheries and Oceans Canada's Policy on Acquisition Cards will be amended to include mandatory training on Green Procurement.

Strategies / Comments

1. Update current instructions to managers for the preparation of yearly employee evaluations.
2. These instructions will include recommended environmental clauses and methodology for including / excluding managers and functional specialists from the requirement.
3. Fisheries and Oceans Canada will identify all managers and functional specialists engaged in procurement and materiel management for a baseline number in fiscal year 2012–13.
4. Fisheries and Oceans Canada will set up a reporting process to track the inclusions of environmental considerations in performance evaluations.
5. Fisheries and Oceans Canada has developed the environmental clauses and they will be incorporated into the 2011–12 performance evaluations in May 2012 for the next reporting period.

Strategies / Comments

1. Fisheries and Oceans Canada has ensured that this target meets SMART criteria requirements, including: Specific, Measurable, Achievable, Relevant and Time-Bound.
2. By March 31, 2013, Fisheries and Oceans Canada will update three of its procurement and materiel management policies, guidelines and/or standards to include mandatory green practices and purchasing.